Pricing.
No setup fee, first month free, month-to-month. Priced on your monthly revenue, reviewed quarterly — goes up when business is good, goes down when it’s slow.
Early client offer.
- Monthly feeEarly-client rate
- Setup feeWaived $500+
- Xero subscriptionIncluded free ~$30/mo
- 2026 catch-upFree Jan 2026 onward at no charge
- 2025 catch-up$800 flat optional
- ContractMonth to month cancel anytime
Your first charge comes in your 2nd full calendar month with us. Example: sign up April 15th → first charge June 1st. Your first partial month and first full month are on us.
Pricing.
Cash basis
Earn revenue when cash moves in, record expenses when cash moves out. Simpler, cheaper, fits most early-stage owner-led businesses.
Estimate, cash basis. Your tier is reviewed quarterly on your trailing 3-month average.
Your tier is set by your monthly revenue and reviewed quarterly using the trailing 3-month average from your Xero file — so it moves with your growth, both ways, without changing erratically month to month. We give you a heads-up before any change.
Quick example: averaging $16K/month → $300/mo. Once you’re past $20K/month → $450/mo ($300 base + one tier). Past $40K/month → $600/mo. More revenue means more transactions, which means more work on our end.
New clients start on the tier matching the revenue you report at onboarding. If it turns out materially higher, we correct it right away; small differences wait for the first quarterly review.
If your revenue goes down, your price goes down with it.
Add-on services.
For businesses that need more than standard bookkeeping. Scoped and priced to your specific needs.
- Accrual accountingFull accrual books instead of the standard cash basis.
- Job costingProfitability by job, client, or project.
- Product line reportingSeparate P&L by service line or segment.
- Operational dashboardCustom KPI tracking tailored to your business.
- Weekly cash-position check-inRequires AP service.
- Client LTV & MRR reportingFor businesses with recurring contracts.
Billing questions.
How does billing work?
We bill on the 1st of each month for that month's service via ACH or credit card on file. Your first charge doesn't happen until your 2nd full calendar month with us. Example: sign up April 15th → first charge June 1st. April and May are on us. Add-on services that require calculations (sales tax, 1099 reporting) are billed separately as soon as they're completed. Depending on your state's regulations, a credit card fee or ACH discount may apply.
I have a lot of credit cards — is that a problem?
Your base price includes up to 4 bank or credit card accounts total. Each additional account beyond that is $25/month. Each account we connect adds monthly reconciliation work — that's what the $25 covers.
My bank is a small community bank or credit union — is that OK?
Your accounts connect to Xero via direct bank feeds. Major banks — Chase, Bank of America, Wells Fargo, US Bank, PNC, and similar — work great.
Community banks and credit unions are fine as a secondary account; as your main operating account there's a $50/month surcharge per account, because third-party feeds create extra reconciliation work. Capital One currently doesn't support the direct access we need, so we prefer not to work with Capital One accounts — talk to us first if it's your only option.
What happens when my revenue crosses into the next tier?
Your tier is based on your monthly revenue and reviewed quarterly using the trailing 3-month average from Xero. We notify you in advance — it's not a surprise. More revenue means more transactions, which means more work on our end.
Can I pause my service during slow months?
We don't offer pauses. Bookkeeping needs to be continuous — a gap creates catch-up work that usually costs more than staying active through a slow month would have. That said, your pricing already adjusts down with your revenue, so a slow stretch shows up in your rate. If you cancel and come back later, you'd restart at current rates and setup fees. For most early clients, staying active through a slow period is the better math.
Cancellation.
If you want to stop, let us know. We’ll have a quick conversation — not to talk you out of it, but to see if there’s a small issue we can fix. If you’re done, we wrap up your current month’s books, export your file, and wish you well.
If you cancel and decide to come back later, you’d restart at whatever our current rates and setup fees are at that time.
Your books stay yours. When you cancel, we transfer the Xero file to you — you keep all your data and continue on your own Xero plan from there.
Ready to get started?
No contracts. No setup fee. First month free.
Contact us.
Questions about pricing, scope, or whether we’re a fit? Send us a note below.