Know exactly where your money is going. Every month.
Your transactions, invoices, and payment data — turned into financials you can actually make decisions from.
Sound familiar?
Month-end takes weeks, and you're not sure why.
Books that should close in the first week stretch into the third. You don't know what's holding it up — you just know you can't make decisions on numbers that aren't done.
You keep getting pulled back into the books.
Every month your bookkeeper sends questions you have to answer — what's this deposit, what's that fee, why doesn't this match. You hired a bookkeeper to stop doing this. You're still doing it.
Every new system makes the books harder to close.
New sales channel, different billing platform, additional processor — each one adds settlement logic, fee structures, and payout timing your current setup wasn't built to handle. The complexity compounds.
Your bookkeeper is guessing — and the gaps compound.
When a deposit doesn't match, they estimate, skip it, or ask you to figure it out. One unresolved month becomes two, then three. By quarter-end, nobody trusts the numbers.
We do the complicated reconciliation and the regular bookkeeping — together, every month.
Closed in days, not weeks.
Most bookkeepers go quiet for three weeks and deliver books late. We close fast — same window every month, no follow-ups required.
Your platform doesn't talk to your accounting software.
Stripe, Recharge, Shopify add-ons, vertical SaaS tools — most of them deposit money into your bank without a clean way to feed your books. We handle the translation, every month, so your P&L matches reality.
You sell through five systems. Your books act like there's only one.
Stripe, Shopify, Amazon, PayPal, whatever — each one deposits on its own schedule, takes its own fees, and reports differently. We map all of it so your books actually reflect how money moves through your business.
Your deposits don't match your sales — and nobody can tell you why.
A $40K Stripe deposit shows up in the bank. Your sales report says something different. Your bookkeeper shrugs. We figure out exactly which transactions, fees, and refunds make up that deposit, every month.
Here's what happens when you hire us.
We get you set up.
We map how your books work today. We use existing integrations where they work — and build custom ones where they don't. Catch up anything behind. Before monthly service starts, your books are ready to reconcile.
We run it.
We reconcile through the month. Close takes days, not weeks. Variance gets flagged in real time.
We adapt.
Change a processor. Add a new product or service. Swap accounting platforms. We update the pipeline and keep the books running.
Engagement sample
18 sets of books, one engagement.
18 legal entities. Dozens of merchant accounts. ~100 PDF merchant statements every month. We run all 18 sets of books and the consolidation under a single engagement.
15-day close → 5-day close, held through audit prep.
$100M ARR creator platform with subscription billing plus creator passthrough payments across affiliate networks. We rebuilt the reconciliation pipeline and brought monthly close from 15 days down to 5 — and kept it there through audit prep.
"Never closed" → 10-day close, across 20,000 charges/mo.
20,000 charges a month across two processors plus a custom app database. The previous accountant had never formally closed the books. We built a BigQuery pipeline and put them on a 10-day close.
Deferred revenue when the platform has no module for it.
Small boutique running recurring perfume subscriptions — but their e-commerce platform had no deferred revenue module. We built the deferred revenue tracking outside the platform and manage it monthly, so revenue lands in the books when it's earned, not when it's charged.
$1M on Teachable, with books that finally matched.
A small online education business running ~$1M a year through Teachable. The platform doesn't sync to Xero or QuickBooks, so the owner was treating each bank deposit as revenue. We built a monthly CSV process that decomposes every transaction into the right buckets — sales tax off the top line, fees broken out as expenses, books matching the platform line by line.
$60K/month in pie drops, with margin visible per drop.
A specialty pie business doing ~$60K/month in pre-order drops on Hot Plate. The platform doesn't sync to accounting and cash-basis books made monthly P&L look like nonsense. We rebuilt around accrual recognition with margin tracked per drop — and the owner retired two flavors after the books showed they were break-even at best.
Contact Us.
If any of this sounds like your month-end, get in touch.
Contact Us