Running 18 sets of books and the consolidation — under a single engagement.

The setup¶

A holding company running an 18-entity e-commerce operation — 18 LLCs, each with its own brand, merchant accounts, and bank relationships. Revenue flows through dozens of merchant accounts across the brand portfolio. Each entity has to close individually and then roll up into consolidated reports for ownership.

What makes this hard¶

18 entities means 18 charts of accounts, 18 bank reconciliations, 18 tax positions — plus a consolidation layer on top. No single source-of-truth payment platform; every brand uses different merchants. Merchant data arrives as PDF statements, not API feeds. The volume and structure sit outside what a single-entity bookkeeping engagement can handle.

What we built¶

• 18 parallel bookkeeping engagements under one master service agreement. Each LLC has its own books that tie out individually.
• Monthly PDF workflow: ~100 merchant statements processed, each reconciled to its LLC and merchant account.
• Multi-merchant payment reconciliation across the brand portfolio with consistent categorization.
• Cross-entity consolidation every month — entity-by-entity and rolled up, delivered together.

How it runs now¶

Every month: ~100 PDF merchant statements flow in, get reconciled against the right entity and merchant account, and close for each of the 18 LLCs. Then we produce the consolidated reports. The operator sees entity-level detail and the rolled-up view in the same delivery, every month.

The outcome¶

• 18 LLCs closed monthly under a single engagement.
• ~100 PDF merchant statements processed per month.
• Multi-merchant, multi-brand payment reconciliation across the portfolio.
• Cross-entity consolidation delivered monthly.